HR Coordinator

Position Summary Join HFW Companies as HR Coordinator and become an integral part of our mission to support the growth and success of 12 top-tier professional services firms across the architecture and engineering industry. We’re looking for an upbeat, can-do, detail-oriented and highly organized Human Resources Coordinator who has a desire to grow in the HR profession. A qualified candidate will have experience across core People Operations functions, Human Resources, exposure to recruiting, onboarding, payroll, HRIS tools, and some compliance. This essential role reports directly to the VP of Human Resources and provides daily support to members of the People Operations team. You’ll work closely with our People Operations team to support operational goals, streamline processes that drive organizational efficiency and, most importantly, work to enhance employee experience. From maintaining accurate employee records and supporting recruitment efforts to assisting with onboarding and providing day-to-day administrative support, you’ll contribute meaningfully to our firm’s success. Along the way, you’ll gain firsthand experience in a high-growth, people-first environment in a role that is designed with future promotions in mind. If you thrive in a collaborative setting, enjoy wearing multiple hats, and are ready to make an impact, we want to hear from you! Company Overview Join HFW, a dynamic professional services company founded in 2020 by industry veterans Michael Hein, Matthew Westphal, and Daniel Forguson. Unlike traditional mergers and acquisitions, HFW takes a unique investment approach that prioritizes the growth and success of its strategic partners and legacy brands without the traditional M&A disruption and while keeping a focus on its people and their firm’s unique cultures. At HFW, we believe in investing differently. Based in St. Louis, we are committed to building a national network of collaborative partners who support each other and drive innovation for our clients on a larger scale. Say goodbye to the disruptive practices of industry giants and join us in shaping a new future for professional services. Apply now to be a part of our innovative team at HFW!

• Follow us on LinkedIn -> The HFW Companies
• Learn about us and our firms -> HFW Companies

Essential Responsibilities

• Maintain, update, and audit employee records in ADP systems and other databases to ensure accuracy and compliance.
• Ensure confidentiality when handling sensitive employee information with discretion and professionalism.
• Coordinate and support employee lifecycle activities, including onboarding and offboarding processes, ensuring smooth transition for all employees.
• Respond promptly and professionally to routine employee inquiries, including questions related to verification of employment forms, employee handbook questions, and available benefits questions.
• Create and distribute monthly communications highlighting available employee benefits, encouraging team members to take advantage of the resources and options available to them.
• Support “People Perks” initiatives by gathering data, drafting internal communications, and assisting with planning and execution of employee engagement programs.
• Assist with internal audits and reporting by compiling HR data and generating reports as needed.
• Stay informed about HR trends and best practices to contribute ideas for improving HR processes and enhancing employee engagement.
• Strong interest and ability to support and train across multiple areas with People Operations, including but not limited to recruitment and payroll, fostering cross-functional collaboration and operational excellence.

Qualifications

• 2-4 years of experience in administrative or HR Support roles.
• Demonstrated desire and capability to grow within People Operations department, with a commitment to continuous learning and professional development across HR functions.
• Understanding of basic HR functions, labor laws, and compliance requirements.
• Must be equipped to work from home in a space that provides professional experience.
• Experience in or exposure to the A&E, construction, technical or professional services industry is a strong plus.

Technical Skills

• Proficiency in Microsoft Office (especially Excel, Outlook, and Teams) and smart sheets.
• Familiarity with HRIS system platforms, preferably ADP/Paylocity.
• Experience with applicant tracking system (ATS) and digital onboarding is a plus.

Soft Skills

• Strong organizational and time management skills
• Excellent written and verbal communication
• Detail-oriented and proactive
• Ability to thrive in a fast-paced, collaborative environment
• Excellent interpersonal skills with a focus on delivering exceptional experience

Preferred Qualifications

• HR certification (e.g., SHRM-CP, PHR) is a plus.
• Experience supporting multi-state and remote teams.
• Experience working in a remote environment.
• Ability to go on site to offices that may be nearby on occasion.

Learn more and follow all our firms below!

• The HFW Companies
• CRANSTON
• KFM Engineering & Design
• Taney Engineering & Land Surveying
• INVISION Planning | Architecture | Interiors
• GastingerWalker&
• Kuo & Associates
• 4Ward Land Surveying
• HSQ Group
• Miller Legg
• Southwest Engineers

Feel free to follow or connect with our VP of Human Resources! Kimberly Perryman, SPHR, CMC LinkedIn