Administrative Assistant

Position Overview

The Administrative Assistant is a central member of the team who ensures that day-to-day administrative activities run smoothly. This role requires strong communication skills, exceptional attention to detail, and a professional yet approachable demeanor. The ideal candidate is highly organized, self-motivated, and comfortable providing support in a fast-paced remote environment. This individual will manage scheduling, document organization, communication coordination, and various administrative tasks that enable internal teams to work efficiently and effectively.

This role is ideal for someone who enjoys supporting others, thrives in structure, and has the ability to anticipate needs before they arise. The Administrative Assistant will work closely with leadership and cross-functional partners, contributing to operational consistency and the overall employee experience.

Key Responsibilities

• Provide administrative support to company leadership and departmental teams, including scheduling meetings, managing calendars, and organizing virtual collaboration.
• Serve as a primary point of contact for internal inquiries, routing communication and ensuring timely and accurate follow-up.
• Maintain and organize digital documents and files across shared drives and internal systems.
• Prepare, edit, and format documents such as reports, presentations, summaries, and email communications.
• Coordinate virtual meetings, including sending invitations, organizing agendas, managing links, and recording minutes where necessary.
• Assist with onboarding support for new team members, including preparing documentation, system access coordination, and scheduling introductions.
• Track and maintain administrative records, vendor information, expense documentation, and internal resources.
• Support basic project coordination efforts, including progress tracking, schedule reminders, and meeting alignment.
• Uphold confidentiality and handle sensitive information with discretion and professionalism.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 1–3 years of experience in administrative support, office coordination, or related roles (remote experience is a plus).
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
• Familiarity with digital collaboration tools such as Zoom, Slack, Microsoft Teams, or Notion is a plus.
• Strong written and verbal communication skills with the ability to communicate professionally across teams.
• Exceptional organizational and time management abilities with a commitment to accuracy and follow-through.
• Ability to work independently in a remote environment while managing multiple priorities and deadlines.
• Proactive, resourceful, and solutions-oriented mindset.

What We Offer

• Fully remote work environment with flexible working hours.
• Professional development support and opportunities for internal growth.
• Collaborative and inclusive company culture that values input and initiative.
• Competitive pay and benefits package (details provided during interview).