Executive Assistant

About The Company House Buyers of America, Inc. is a dynamic and rapidly growing real estate investment company dedicated to transforming the housing market across the United States. With a focus on integrity, innovation, and customer satisfaction, we specialize in property acquisitions, dispositions, and nationwide expansion. Over the past year, our company has experienced significant growth, increasing revenue by 67%, acquisitions by 71%, and dispositions by 70%, expanding our operations to 44 states and Washington D.C. Our fully remote work environment fosters a flexible, collaborative, and inclusive culture where talented professionals can thrive and contribute to our ongoing success. About The Role We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced, growth-oriented environment. This fully remote position requires a minimum of three years of experience supporting senior executives, with a strong emphasis on accuracy, attention to detail, and problem-solving skills. The Executive Assistant will manage the CEO's calendar, handle correspondence, coordinate meetings, and oversee various administrative functions to ensure smooth daily operations. The role demands flexibility, as the candidate may need to work after hours and meet critical deadlines on short notice. The ideal candidate will be a self-starter capable of working independently, managing multiple priorities, and maintaining confidentiality at all times. Qualifications

• Minimum of 3 years of experience supporting executives in a similar role
• Over 10 years of administrative experience
• Associate’s degree from an accredited university (Bachelor’s degree preferred)
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to develop professional presentations and supporting materials
• Exceptional organizational and time-management skills
• Ability to work independently with minimal supervision
• High level of discretion and confidentiality
• Availability to work after hours when necessary

Responsibilities

• Manage and prioritize the CEO's calendar and schedule, ensuring optimal time management
• Screen, manage, and respond to emails and incoming communications promptly and efficiently
• Provide comprehensive administrative support for projects, including analysis and preparation of documentation
• Coordinate adherence to deadlines and assist in completing special projects, reports, and correspondence
• Develop, refine, and prepare presentations for executive meetings
• Plan, organize, and facilitate meetings, including preparing agendas and recording minutes
• Attend meetings to report back on discussions and communicate CEO priorities effectively
• Negotiate vendor contracts and key resource acquisitions, ensuring favorable pricing and terms
• Assist in preparing reports, schedules, and other documentation under the guidance of executives
• Compose, edit, and proofread correspondence, contracts, and reports to maintain professional standards
• Maintain and update task management software with key action items and deadlines
• Provide communication support across departments and practice areas
• Read and analyze incoming memos, reports, and submissions to determine their significance and distribution
• Prepare responses to routine inquiries and correspondence
• Maintain strict confidentiality of all company and executive information
• Conduct candidate interviews as needed and perform various administrative functions upon request

Benefits

• Fully remote work environment providing flexibility and work-life balance
• Competitive salary range of $60,000 to $100,000 annually based on experience
• Comprehensive benefits package including health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional development and career growth
• Casual dress code and a collaborative team culture
• Participation in team events and company-wide initiatives

Equal Opportunity House Buyers of America is an equal opportunity employer and values diversity in the workplace. We do not discriminate based on sex, creed, race, age, or any other protected characteristic. We are committed to creating an inclusive environment where all employees can thrive and contribute to our shared success.