Executive Assistant to CEO (Brand + Marketing Background)

Vallure is a fast-paced creative and digital agency partnering with luxury, design-forward brands across interior design, real estate, wellness, and lifestyle. We’re hiring a highly organized, emotionally intelligent Executive Assistant to support our Founder in a dynamic, high-touch role.

Our Founder is deeply involved in business development, marketing, and creative direction. This role is designed to amplify her impact — not just by keeping things organized, but by helping execute internal initiatives, oversee quality, and move ideas into action.

This is not a traditional admin position. We’re looking for someone who thrives behind the scenes but operates with the eye of a creative director — someone who understands brand, design, and light marketing, and can act as an extension of our Founder’s voice, vision, and standards.

If you’re proactive, detail-obsessed, and fluent in high-level communication, this could be your next great fit.

Role Specifics

• Remote (open to global applicants - overlap with Arizona time zone is a must)
• 1099 Contractor Position
• Part-Time (est. 20 hours per week) with the goal of growing into Full-Time
• Pay Range of $15-22 per hour

Who We’re Looking For

You’re someone who can balance luxury-aligned tone with operational precision. You have:

• Trained or intuitive eye for branding and design
• A strong grasp of marketing and creative workflows
• Clear, confident communication (especially in writing)
• Proactive problem-solving instincts — you anticipate, not just react
• Experience using Figma, Adobe Creative Suite, Metricool, Slack, Asana, Google Drive, and other digital tools
• Emotional intelligence, reliability, and a calm presence under pressure
• Bonus: experience supporting founders, creatives, or agencies

Key Responsibilities

• Manage the Founder’s calendar with intention, prioritizing time blocks and high-value meetings
• Coordinate internal and external meetings, send invites, and ensure prep materials are shared in advance
• Join key Google Meet calls to take notes, track next steps, and follow through on deliverables
• Organize internal ideas, discussions, and requests into Asana tasks and ensure proper delegation
• Maintain agency work (marketing and sales initiatives) Asana boards by assigning tasks, updating statuses, and flagging bottlenecks
• Support Founder in reviewing design and marketing deliverables before client delivery
• Ensure creative work aligns with brand guidelines and luxury standards before approval
• Relay Founder feedback to team clearly and thoroughly using Loom or written notes
• Help draft proposals or pitch decks with light design or formatting support
• Attend new client sales calls to take notes and support strategy handoff to project team
• Set up new clients in internal systems and support onboarding checklists
• Support Founder in building and maintaining a strong LinkedIn presence through content coordination
• Manage light copywriting and scheduling for Founder's personal LinkedIn content
• Help execute agency-level marketing projects like newsletter sends, website updates, or blog drafts
• Manage shared inbox with occasional drafting of client or partner responses for Founder review
• Answer and triage incoming agency phone calls professionally and efficiently
• Provide internal QA support by checking design and marketing assets for errors or off-brand elements
• Track deliverables across multiple client timelines to ensure deadlines are met
• Liaise with freelancers or vendors when requested to coordinate timelines and expectations
• Support hiring tasks like drafting job postings, reviewing applicants, or scheduling interviews
• Help maintain internal SOPs and operational documentation with updates as needed
• Flag opportunities to improve efficiency, quality, or team workflows as the agency grows