Deputy Chief of Staff

Assistant Deputy Chief of StaffLocation: Remote in NY State

Schedule: Full-Time, 40 hours per week

Duration: 7–9 month contract

Pay Rate: $50-70/hr DOE

Sapphire Recruitment is seeking a polished and highly organized Assistant Deputy Chief of Staff to support the Office of the President for a large public-sector organization focused on energy innovation and sustainability initiatives across New York State.

This high-profile role works closely with the Chief of Staff to keep the President & CEO prepared, organized, and supported across executive meetings, communications, follow-up items, and priority initiatives. The ideal candidate is discreet, detail-oriented, an excellent writer, and comfortable managing time-sensitive requests in a fast-paced executive environment.

Key Responsibilities

• Prepare the President & CEO for internal and external meetings, presentations, and events
• Support the Chief of Staff with executive office operations, meeting coordination, file management, and request triage
• Track deadlines, action items, and follow-ups to ensure timely completion
• Draft, edit, and coordinate polished communications for senior-level stakeholders
• Help manage responses to inquiries from government offices, board members, oversight entities, and external partners
• Support high-priority initiatives across the executive office
• Maintain confidentiality and professionalism when handling sensitive information

What We’re Looking For

• Bachelor’s degree or equivalent combination of education and experience
• Experience supporting senior executives in a high-profile, fast-paced environment
• Strong writing, drafting, editing, and proofreading skills
• Excellent organizational, analytical, and project management abilities
• Ability to synthesize information from multiple sources and communicate clearly
• Strong attention to detail and sound judgment
• Ability to manage multiple priorities independently and with discretion
• Experience handling confidential information

Preferred Experience

• Public-sector, government, policy, executive communications, or government affairs experience
• Familiarity with clean energy, sustainability, or the New York State energy system
• Experience coordinating communications with government offices, boards, or oversight bodies
• CAPM or PMP certification

Technical Skills

• Microsoft Office Suite: Word, Excel, PowerPoint, Outlook
• SharePoint
• Microsoft Teams
• Webex

For immediate consideration, please submit a resume to energyjobs@hiresapphire.com.

Sapphire Recruitment is an EOE.