Executive Assistant

Our client, a fast-growing AI company, is seeking an experienced Executive Assistant to support the CEO and leadership team. This is a full-time, direct-hire opportunity for a highly organized professional who thrives in a dynamic, high-growth startup environment.

_***This role is remote, but candidates must reside in the SF Bay Area or NY area._Key Responsibilities:

• Manage calendars and travel arrangements for the CEO and leadership team, anticipating needs and optimizing schedules.
• Coordinate internal and external meetings, including investor calls, team offsites, and client sessions.
• Prepare agendas and track follow-ups for key meetings to ensure accountability and execution.
• Operationalize internal processes, including onboarding, documentation, and knowledge sharing, to support team efficiency.
• Handle day-to-day administrative tasks, continuously improving workflows and systems.

Qualifications:

• 5+ years of executive support experience, ideally in a fast-paced startup or tech environment.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently, prioritize effectively, and adapt to changing needs.

Compensation & Benefits:

• Salary: $150,000-210,000, depending on experience
• Medical, dental, and vision insurance

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.