Executive Assistant

Company Overview

At Allia Health Group—the umbrella organization for Southend Pharmacy, Brello Health, Hello Wellness, and Woven—we don’t just follow healthcare standards—we reinvent them. Our mission is to make quality healthcare and wellness accessible to all, not just the few. Across our ecosystem of compounding pharmacies, health technology platforms, and digital wellness products, we design solutions that put safety, precision, and trust at the heart of innovation.

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Technology Officer (CTO) at Allia Health Group. The ideal candidate is a strategic thinker with strong communication skills and the ability to manage complex tasks in a fast-paced setting. This role ensures operational efficiency, high-level coordination within the technology department, and clear cross-team communication.

**This is a REMOTE opportunity. The preferred candidate will be located in the Eastern United States Time Zone.**Key ResponsibilitiesExecutive Support

• Schedule and manage the CTO’s calendar, prioritizing commitments and optimizing time
• Filter and prioritize incoming communications and draft responses as needed
• Coordinate travel logistics including flights, hotel, and transportation
• Process and track expenses and ensure timely submission of reports

Meeting Coordination

• Prepare meeting agendas, presentations, and materials
• Attend meetings when requested to take detailed notes and track action items
• Serve as a point of coordination between the CTO and other departments

Project and Document Management

• Track milestones and progress for ongoing technology projects
• Organize and maintain confidential documentation and technical reports
• Assist in preparing data, presentations, and reports for senior leadership and board meetings

Strategic Support

• Support the CTO in executing strategic initiatives including product launches, technology research, and R&D efforts
• Collaborate with cross-functional teams (product, engineering, marketing) on technology projects
• Coordinate logistics for events, conferences, and executive engagements

Required Qualifications

• Bachelor’s degree or equivalent experience preferred
• 3–5 years of experience as an Executive Assistant or in a similar role, ideally within a tech or startup environment
• Familiarity with technology terminology and tools such as JIRA or Asana
• Excellent time management, organization, and multitasking skills
• Strong written and verbal communication skills for technical and non-technical audiences
• High level of confidentiality and professionalism
• Proactive problem-solving skills with the ability to anticipate executive needs
• Proficiency with Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Trello, Confluence)

Preferred Qualifications

• Experience in technology, software development, or IT environments
• Understanding of Agile or Scrum project methodologies
• Knowledge of data management and reporting tools
• Experience working with teams across multiple time zones

Compensation & BenefitsSalary Range: $85,000–$90,000 annually, commensurate with experience.

Benefits: Full medical, dental, and vision coverage; 401(k) retirement plan with employer contribution; paid time off; and opportunities for professional development within the Allia Health Group network.

Physical Requirements (Remote)

• Extended use of computer equipment for digital communication and project coordination
• Ability to interact and collaborate effectively in a virtual environment

Equal Opportunity Employer Statement

Allia Health Group, is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require accommodations during the application process, please contact recruiting@alliahealth.co.