Executive Assistant

About Our Client

Our client is an AI-powered tech services company. It has reimagined tech services from the ground up with AI by offering AI-vetted and matched talent, AI-accelerated development, and access to AI transformation experts.

Founded in 2018, the company has experienced tremendous growth with millions of global developers on its Talent Cloud and hundreds of clients. The company has received numerous awards.

The company’s leadership team comprises both AI technologists from leading organizations as well as tech consulting veterans from various firms.

About The Role

Join the team as an Executive Assistant to three members of the Senior Leadership Team. This role will support the Head of Fulfillment, Head of Delivery, and Head of Engineering.

Key Responsibilities

1. Calendar and Prioritization Management : Proactively manage complex, fast-changing schedules across global time zones, prioritizing critical meetings and tasks to align with business goals
2. Productivity Systems Development : Create and implement systems to maximize productivity and manage workload sustainably
3. Administrative Support: Provide assistance with travel planning, expense report organization, team communications, and other needs as directed
4. Team Meet-Up Planning : Assist with organizing in-person team meet-ups
5. Meeting Support and Documentation : Attend meetings and capture detailed notes, ensuring action items and insights are clearly documented
6. Availability for Urgent Needs : Be flexible to work outside normal business hours when needed, adapting to urgent needs and changes as they arise

Reasons to Join

1. Purpose-Driven Mission : Contribute to a bold mission in AI—unlocking human potential through cutting-edge technology
2. High-Impact Role : Play an essential role in supporting Executive Leadership, directly contributing to the company’s strategy and daily operations
3. Learn from a World-Class Team : Engage daily with experts from varied backgrounds, cultures, and disciplines across a globally distributed organization
4. Be Part of AI's Future : The company works with leading AI companies, shaping what’s possible with advanced technology—an exciting space for those passionate about AI’s impact on society

Qualifications

• Minimum of 10 years supporting multiple C-level executives
• Minimum of 3 years working in a fully-remote environment
• Demonstrated ability to thrive in high-intensity, dynamic environments
• Exceptional organizational and prioritization skills
• Ability to handle confidential and sensitive information with discretion
• Strong communication skills and attention to detail
• Adaptability, resilience, and commitment to work non-traditional hours as needed
• Familiar with Google Suite for Docs, Sheets, Slides, Gmail, Slack, and Zoom

Ideal Candidate

• Mission-Aligned : Genuinely inspired by the company's mission
• Relentlessly Driven : Sees this as a unique opportunity to learn from a high-performance environment and is willing to go above and beyond
• High Flexibility and Commitment : Available for immediate needs, proactive, and ready to adapt to any situation

Advantages of joining the company:

• Amazing work culture (Super collaborative & supportive work environment; 5 days a week)
• Awesome colleagues (Surround yourself with top talent)
• Competitive compensation
• Flexible working hours
• Full-time remote opportunity