Remote Personal Administrative Assistant/Executive Assistant

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Prodeo Academy. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Job Title: Remote Personal Administrative Assistant / Executive Assistant About Prodeo Academy Prodeo Academy is a growing network of public charter schools with a mission to close the opportunity gap and provide a rigorous, character-based education that prepares students for success in college and citizenship. Rooted in high expectations and deep community ties, Prodeo Academy serves students in grades PreK–8 across multiple campuses in Minnesota.

• Position Overview

Prodeo Academy is seeking a highly organized, detail-oriented, and proactive Remote Personal Administrative Assistant / Executive Assistant to support the Executive Director and senior leadership. This individual will play a critical role in ensuring smooth daily operations by managing schedules, streamlining communications, and executing administrative functions that support school leadership in achieving Prodeo's mission. This is an ideal role for someone who thrives in a fast-paced, mission-driven environment and can maintain professionalism, discretion, and efficiency while working independently.

• Key Responsibilities;

Executive Support Manage complex calendars, including scheduling meetings across time zones Prioritize and organize daily tasks and communications for the Executive Director Prepare meeting agendas, take detailed minutes, and follow up on action items Coordinate travel arrangements and logistics as needed

• Communication & Coordination

Serve as a liaison between the Executive Director and internal/external stakeholders Draft and proofread emails, letters, presentations, and reports Monitor and manage executive email inboxes, flagging urgent or time-sensitive matters

• Administrative Operations

Maintain organized digital filing systems using Google Drive or Dropbox Track deadlines, school events, board meetings, and administrative workflows Support HR or finance tasks such as invoice tracking, timesheets, or contract management (as needed) Assist in planning and executing virtual or in-person events and leadership retreats

• Other Duties

Provide high-level administrative support to other senior team members when necessary Uphold confidentiality in all communications and data handling Adapt to changing priorities and needs of the leadership team

• Qualifications

3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role (nonprofit or education experience preferred) Exceptional written and verbal communication skills Strong organizational skills with the ability to multitask and prioritize effectively Tech-savvy And Highly Proficient In Google Workspace (Docs, Sheets, Calendar, Meet) Zoom and other video conferencing tools Project management tools (e.g., Trello, Asana, Slack) – preferred Self-starter with the ability to work independently and maintain accountability High degree of professionalism, discretion, and integrity Passion for education, equity, and Prodeo Academy's mission

• Work Environment & Availability

This is a remote position with flexibility, though some availability during Central Time (CT) business hours is required Must have access to a reliable internet connection and a quiet, professional workspace Compensation & Benefits Competitive hourly wage or salary, based on experience and hours committed Flexible work schedule Opportunity to work with a dynamic, mission-driven leadership team Potential for growth within the organization If you have questions about this posting, please contact support@lensa.com