Project & Programs Coordinator

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Project & Programs Coordinator in Australia. This role offers an exciting opportunity to contribute to the delivery of impactful programs focused on innovation in the aged care sector, supporting collaboration between providers, researchers, and technology partners. You will play a central role in coordinating projects and ensuring smooth execution of program activities, from planning and scheduling to stakeholder engagement and reporting. Working within a mission-driven and research-oriented environment, you will help translate ideas into structured initiatives that improve services and outcomes across the sector. The position involves close collaboration with internal teams and external stakeholders, ensuring alignment, transparency, and effective delivery of key milestones. It is ideal for a highly organized and proactive professional who thrives in dynamic, purpose-driven environments and enjoys bringing structure to complex, multi-stakeholder initiatives. Accountabilities

• Coordinate and support the delivery of programs and projects, ensuring activities are completed on time and aligned with defined objectives.
• Manage intake processes, including enquiries, applications, eligibility checks, and ongoing tracking of engagements.
• Organize workshops, meetings, panels, and evaluation sessions, including logistics, documentation, and follow-up activities.
• Maintain accurate records, databases, and CRM systems to ensure data integrity, confidentiality, and reliable reporting.
• Monitor project milestones, actions, and deliverables, ensuring timely follow-up and escalation where required.
• Support ideation, planning, piloting, and scaling of initiatives within structured program frameworks.
• Prepare reporting materials, collate feedback, and contribute to continuous program improvement activities.
• Collaborate with internal teams and external stakeholders to ensure smooth communication and coordination.

Requirements

• Experience in project coordination, program support, or similar administrative/project delivery roles in fast-paced environments.
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.
• Excellent communication and interpersonal skills, with the ability to build effective relationships with diverse stakeholders.
• Understanding of confidentiality requirements and ability to handle sensitive information professionally.
• Familiarity with administrative systems, CRM tools, and modern office software.
• Ability to interpret and apply policies and procedures within structured organizational environments.
• Relevant tertiary qualification or equivalent combination of education, training, and experience.
• Experience in healthcare, aged care, or social services environments is highly desirable.
• Strong attention to detail and proactive, solution-oriented mindset.
• Ability to work independently while contributing effectively within a collaborative team.

Benefits

• Flexible working arrangements, including potential fully remote options depending on location.
• Part-time role offering work-life balance and schedule flexibility.
• Competitive salary package with superannuation and salary packaging options.
• Opportunity to contribute to impactful programs improving aged care services and community wellbeing.
• Professional development opportunities within a research and innovation-focused environment.
• Inclusive and values-driven workplace culture emphasizing diversity, equity, and belonging.
• Exposure to cross-sector collaboration with researchers, providers, and technology partners.
• Supportive environment focused on learning, innovation, and continuous improvement.

How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.