Executive Assistant ( Bulgaria based )

About the Role

Operational leadership role combining Technical Operations Management with Executive assistant responsibilities to the CEO. This role exists to ensure execution excellence, operational scalability, and disciplined prioritization in a fast-growing technology company.

ResponsibilitiesStrategic Scheduling & Client Coordination

• Act as the single point of contact for scheduling all CEO meetings with enterprise prospects and clients.
• Manage complex calendars, invitations, cancellations, rescheduling, and follow-ups across US and European time zones.
• Qualify warm inbound and outbound leads and schedule revenue-critical meetings.
• Actively defend the CEO’s calendar by prioritizing high-impact, revenue-generating activities.

RFP & Project Management

• Own the full RFP lifecycle from intake to final submission.
• Track all deadlines and ensure zero missed or late submissions.
• Assemble proposals by extracting and tailoring technical and commercial content.
• Coordinate inputs from technical, commercial, and leadership stakeholders.
• Ensure proposal quality, structure, formatting, and compliance.

Global Team Hiring & Management

• Design and write job descriptions for offshore roles.
• Hire and onboard cold callers, proposal writers, and support staff.
• Define KPIs, monitor daily activity, and manage performance.
• Coach team members to ensure consistent quality and output.
• Own hiring budgets and staffing decisions for this function.

Marketing Automation & AI Enablement

• Own and manage CRM and marketing automation systems using GoHighLevel.
• Build and maintain workflows, pipelines, tagging systems, and funnels.
• Independently troubleshoot automation and integration issues.
• Leverage AI tools to improve operational speed, quality, and scalability.

Qualifications

• 3–5+ years of experience in operations, project management, or senior executive support within a tech or SaaS environment.
• Native-level English (C1/C2) with confidence communicating with US-based C-level executives.
• Hands-on experience with GoHighLevel or comparable CRM and automation platforms.
• Proven experience hiring and managing offshore or remote teams.
• Exceptional attention to detail, prioritization skills, and execution discipline.

Required Skills

• Comfortable making judgment calls and saying no when necessary.
• Service-oriented while operating at a senior decision-making level.
• Structured, proactive, and calm under pressure.
• Systems thinker who acts with ownership rather than delegation.

What’s is for you

• Full-time permanent employment with flexible working hours.
• 25 days paid annual leave.
• High-impact role with direct access to executive leadership.
• Authority to build systems and teams with long-term ownership.

JK Recruitment activities are based on Recruitment licenses No 3374 and No 3375 from 1.08.2022.