Administrative Assistant

The opportunity

Here’s your chance to join a small but growing team who are committed to ensuring Australia's current and future workforce has the skills they need to build the Nation.

The Administration Associate - VET + Innovation team, is an important role, you’ll be the go-to person able to facilitate the Director and team needs and help them get their job done efficiently and productively. With a cross-organisational remit, you will know how everyone operates and will support the smooth integration of work between and across teams.

You will make a real impact in ensuring that Australia's present and future workforce have the skills necessary to drive and grow our booming industries by:

• Delivering diary and meeting management including agenda creation, relevant research/preparation, minute taking and action items follow-up.
• Finessing presentations and documents for both internal and external audiences, maintaining our branding/look and feel.
• Support teams with procurement functions including document signing and invoicing.
• Keeping the team accountable for hitting important deadlines and supporting where necessary.
• Assisting with the leadership team’s workflow.
• Ensuring file management and housekeeping practices are established and maintained.
• Coordinating events; in-house and external, including the launch events.
• Triaging incoming enquiries and requests from the team to prioritise daily workload.
• You will be flexible to take on other duties and responsibilities that may arise.

Who are we?

Future Skills Organisation (FSO) is a not-for-profit organisation who are focused on designing, trialing and scaling new ways of training to equip learners with the digital skills needed to meet a rapidly changing, technological future.

Building on the success to date we are the Jobs and Skills Council (JSC) for the Finance, Technology and Business (FTB) Sectors where we work with employers, training providers, and Governments to ensure the relevancy of skills training. And we need a team of people who share our commitment and passion to drive change on behalf of the Nation.

Who are you?

Open-minded, with a passion for the development of skills across the economy and a desire to fix the systemic challenges across the training system. You don’t need to be an expert in education but must be practically minded and willing to get involved.

With exciting opportunities to drive change, you will need to have drive and adaptability to thrive in a fast-paced and ever-changing environment.

Our key selection criteria:

• Demonstrated experience in providing administrative support in a professional and confidential manner, including the ability to establish work priorities and meet deadlines and commitments.
• Advanced written skills and ability to draft corporate communication.
• Demonstrated ability to proofread, format, and edit documents and presentations across all Microsoft and Google software packages.
• Demonstrated ability to prioritise tasks, and successfully juggle and meet multiple competing deadlines.
• Proven ability to professionally interact with a range of diverse stakeholders.
• Working in a complex, ambiguous, and ever-changing environment.
• A collaborative mindset with similar values to ours:
• Making a difference is paramount so we are resilient when things are challenging and curious about finding better ways to succeed and understanding our sectors and stakeholders.
• We are accountable to each other and our stakeholders.
• We don’t care where we work, as we are all located across Australia, but we do care about working together. We know that we are better together.

Are you with us?

At FSO we believe there are many different ways of developing skills and we love diverse experiences! So even if you don’t “tick all the boxes” but think you’d thrive in this role, we would like to learn more about you.

To apply, click the apply now button on this job advert or send your CV and cover letter addressing the key selection criteria above to recruitment@futureskillsorganisation.com.au

Note: You’ll need a copy of a current driver’s licence and proof of entitlement to work in Australia and the role is currently Fixed Term to 30 June 2026.

We welcome applicants from a range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ and people with disabilities. Our workplace thrives on innovation, and true innovation is born from diversity.